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The effectiveness of a board meeting can have a significant impact on the success of your business. Board members are entrusted with the future of the company and are required by them to work in a constructive and positive environment that facilitates discussion and decision-making.
Setting realistic goals and timeframes for each meeting is the initial step in ensuring that meetings go smoothly. The agenda should be circulated in advance, and include estimated discussion times for each item. This ensures that the most important issues are not put on the back burner, and that smaller items get sufficient attention. This lets board members prepare for their meetings ahead of time and ask more intelligent questions.
Examine the availability of board members at each meeting. This includes their schedules, family obligations and work commitments. The timing of every meeting can have a major impact on attendance and participation. Choose an hour when the majority of your board is available.
Make sure your agenda contains all of the essential points to discuss and that the meeting starts at the right time. This will help to energize and keep the participants from becoming exhausted or distracted.
Explain the voting process and the rules clearly to avoid confusion. Facilitate active participation by using different methods of participation, like breakout sessions, brainstorming, and role-playing. Use visual aids to help facilitate understanding and align participant’s perspectives. Conduct post-meeting evaluations and reviews of action items to determine areas of improvement. These evaluations enable your board to continuously increase its efficiency and effectiveness.
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